Viola Public Library District

Subtitle

Library Board of Trustees

Board members are elected for four year terms.  The current trustees and their term lengths are:

 

 TRUSTEE EMAIL ADDRESS TERM LENGTH
 Sandra Cook, President [email protected] June, 2019
 Rich Lawson, Vice President     [email protected] June, 2021
 Mindi Schultz, Treasurer [email protected] June, 2019
 Linda Engels, Secretary [email protected] June, 2019
 Barbara E. Harrison [email protected]  June, 2021
 Annette Essary [email protected] June, 2021
 Mark Trego [email protected] June, 2021

 

                       Schedule of Board Meetings

Board meetings are the first Wednesday of the month at the library

February 7, 2018 6:00 pm

March 7, 2018 at 6:00 pm

April 4, 2018 at 6:00 pm

May 2, 2018 at 6:00 pm 

June 6, 2018 at 6:00 pm

August 1, 2018 at 6:00 pm

September 5, 2018 at 6:00 pm

October 3, 2018 at 6:00 pm

November 7, 2018 at 6:00 pm

 

 

 

Board of Trustees Regular & Special Meeting Agenda(s)


VIOLA PUBLIC LIBRARY DISTRICT

1705 14TH ST.     VIOLA, IL 61486


Regular Meeting

August 1, 2018

6:00 PM

AGENDA


I. CALL MEETING TO ORDER


II. ROLL CALL


III. PUBLIC COMMENT - Members of the public are invited to speak to the Board of Trustees.  Please identify yourself when called upon.  Comments are to be limited to three (3) minutes or less.  In compliance with the Open Meetings Act, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board meeting at the discretion of the Board.


IV.  TREASURER'S REPORT - review bills paid and income received - Final Action


V.  SECRETARY'S REPORT - review minutes from previous meeting, make changes as necessary and approve - Final Action


VI.  DIRECTOR'S REPORT - monthly numbers and information


VII.  OLD BUSINESS:

A.  


VIII.  NEW BUSINESS:

A.  FY2019 Budget - Final Action

B.  FY2019 Building Maintenance Tax - Final Action


IX. NEXT REGULAR MEETING  -   September 5, 2018 at 6:00 pm



Board Meeting Minutes

Viola Public Library District

1705 14th St. Viola, IL 61486

Regular Meeting

May 2, 2018 

Meeting called to order at 6:00 pm.

Present:         Sandy Cook, President                   

Barb Harrison                                Mark Trego

Annette Essary                              Lill Batson, Director 


Absent:         Rich Lawson           Mindi Schultz          Linda Engels

Public Comment:  Members of the public are invited to speak to the Board of Trustees.  Please identify yourself when called upon.  Comments are to be limited to three (3) minutes or less.  In compliance with the Open Meetings Act, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board meeting at the discretion of the Board.

Treasurer’s Report:

Lill Batson presented the treasurer’s report. Barb Harrison moved to accept the report as presented with Mark Trego seconding. Motion passed.

Secretary’s Report:

The secretary’s report was reviewed. Mark Trego made a motion to accept the secretary’s report. Barb Harrison seconded. Motion passed.

Director’s Report:

Lill reported that the library numbers are good including interlibrary loan requests from other libraries wanting our materials. Lill reported that the Per Capita grant award is larger than previous years at $2,806.00. She also announced the library was awarded the grant for large print books. The library will receive $2,500.00 to buy books. She has already started to order books. In other news, Lill presented the ILA Reporter magazine with an article on solo librarians. Lill participated in the survey to answer questions from when she worked solo in the library and was quoted in the article.

OLD BUSINESS:

 

New Business:

Prevailing Wage Ordinance – Final Action

Barb Harrison moved to pass the prevailing wage ordinance with Annette Essary seconding. Motion passed.


Non-Resident Library Card Fee – Final Action

After some discussion, Barb Harrison moved to approve the non-resident library card fee at $58.00 effective July 1, 2018. Mark Trego seconded. Motion passed.


Closed Meeting – Review Minutes, Director’s Contract & Raise – Final Action

Annette Essary moved to close the meeting with Mark Trego seconding. Motion passed. Meeting closed at 6:13 pm.

President Sandy Cook called the meeting back to order at 6:21 pm. Sandy Cook, Mark Trego, Annette Essary, Barb Harrison, and Lill Batson were in attendance with Mindi Schultz, Linda Engels, and Rich Lawson absent.

Barb Harrison moved to keep the closed minutes closed with Annette Essary seconding. Motion passed.

Barb Harrison moved to renew Lill Batson’s contract with Mark Trego seconding. Motion passed.

Annette Essary moved to table a raise for Lill until there is a full board in attendance. Mark Trego seconded. Motion passed.

Barb Harrison made a motion to adjourn the meeting with Annette Essary seconding. Meeting adjourned at 6:23 pm. Next regular meeting is June 6, 2018 at 6pm.



Viola Public Library District

1705 14th St. Viola, IL 61486

Regular Meeting

April 4, 2018


Meeting called to order at 6:00 pm.

 

Present: Sandy Cook, President Rich Lawson, Vice President

Mindi Schultz, Treasurer Linda Engels, Secretary

Barb Harrison Mark Trego

Annette Essary Lill Batson, Director



PUBLIC COMMENT:  Members of the public are invited to speak to the Board of Trustees.  Please identify yourself when called upon.  Comments are to be limited to three (3) minutes or less.  In compliance with the Open Meetings Act, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board meeting at the discretion of the Board.

TREASURER?S REPORT:

Mindi Schultz presented the treasurer?s report. Rich Lawson moved to accept the report as presented with Annette Essary seconding. Motion passed.

SECRETARY?S REPORT: 

The secretary?s report was reviewed. Mindi Schultz made a motion to accept the secretary?s report. Barb Harrison seconded. Motion passed.

DIRECTOR?S REPORT:

Lill reported that the library numbers are good including interlibrary loan requests from other libraries wanting our materials. She passed around a Thank You from Cheri Bustos for her visit to the library. Lill reported that we have not heard yet about matching funds from Royal Neighbors from the trivia fundraiser. She also reported that six people attended the Heart Healthy informational meeting at the Community Center. Everyone thought it was well done. We may do one on heart healthy cooking.

OLD BUSINESS: 

BUILDING QUOTES ? WINDOWS, DOORS, FLOORING, ETC.

Lill informed the board that Attorney Phil Lenzini explained to her how to do the bids for the remaining work at the new library. Instead of using one general contractor who would have to subcontract some of the work, he informed her to get quotes from a window installer, door company, flooring installer, etc. That way if there are problems, it is one point of contact. Mr. Lenzini also recommended that whatever contract is signed for work include a statement, signed by both parties, that the contractor has been informed of prevailing wage.

The bids for the windows are from Suburban Construction and Renewal by Anderson. Both bids were similar. After reviewing them, Rich Lawson moved to accept the bid from Renewal by Anderson for the windows with Mindi Schultz seconding. Motion passed.

The only bid Lill could get for the doors (south door and kitchen door) were from Renewal by Anderson. After some discussion, Rich Lawson moved to accept their bid with Mindi Schultz seconding. Motion passed.

Lill received three quotes for flooring. All were similar materials and each required the library to remove the old carpeting. After review and discussion, Annette Essary moved to accept the quote from Jeff Viernow with Mindi Schultz seconding. Motion passed.

NEW BUSINESS:

RAISES

Lill brought up giving Joyce Johnson a raise since none was given in 2017. After discussion, Annette Essary moved to give a $0.50/hour raise effective immediately with Mark Trego seconding. Motion passed.

Rich Lawson made a motion to close the meeting with Mindi Schultz seconding. Meeting adjourned at 6:48 pm. Next regular meeting is May 2, 2018 at 6pm.


Viola Public Library District

1705 14th St. Viola, IL 61486

Regular Meeting

March 7, 2018


Meeting called to order at 6:00 pm.

 Present: Sandy Cook, President

Mindi Schultz, Treasurer Linda Engels, Secretary

Barb Harrison Mark Trego

Annette Essary Lill Batson, Director


Absent: Rich Lawson

PUBLIC COMMENT:  Members of the public are invited to speak to the Board of Trustees.  Please identify yourself when called upon.  Comments are to be limited to three (3) minutes or less.  In compliance with the Open Meetings Act, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board meeting at the discretion of the Board.

TREASURER?S REPORT:

Mindi Schultz presented the treasurer?s report. Annette Essary moved to accept the report as presented with Barb Harrison seconding. Motion passed.

SECRETARY?S REPORT: 

The secretary?s report was reviewed. Mindi Schultz made a motion to accept the secretary?s report. Mark Trego seconded. Motion passed.

DIRECTOR?S REPORT:

Lill reported that the library numbers are good including interlibrary loan requests from other libraries wanting our materials. Trivia went well with 12 teams and raised $2,252.00. We have to wait until the second quarter to see if Royal Neighbors will match $1,000.00 of it. Annette has agreed to emcee next years? trivia for Lill. Lill reported that US Representative Cheri Bustos visited the library and donated 50 books. Most of the books are young adult fiction with some junior fiction and some large print books for adults. Lill talked about a grant offering from the State Library called ?Back to Books.? She wants to write the grant for large print books and partner with the Presbyterian Church Adult DayCare to share the books with their members. The grant is due 3/30/18. She also announced that Elaine Peterson donated money to the library from her husband?s memorial.

OLD BUSINESS: 

BUILDING QUOTES ? SEALED BIDS

Lill discussed seeking help with sealed bids from either Karl Bredburg or Phil Lenzini. She does not know how to write up the ad or the bid packets. After some discussion, Mindi Schultz moved to find out what both attorneys would charge to assist the library and then go from there. Mark Trego seconded. Motion passed.

NEW BUSINESS:

None


Linda Engels made a motion to close the meeting with Annette Essary seconding. Meeting adjourned at 6:25 pm. Next regular meeting is April 4, 2018 at 6pm.



Viola Public Library District

1705 14th St. Viola, IL 61486

Special Meeting

January 9, 2018


Meeting called to order at 6:05 pm.


Present:         Sandy Cook, President                    Rich Lawson, Vice President

                     Mindi Schultz, Treasurer                  Annette Essary

Barb Harrison                                Mark Trego

Lill Batson, Director


Absent: Linda Engels


Public Comment: Members of the public are invited to speak to the Board of Trustees.  Please identify yourself when called upon.  Comments are to be limited to three (3) minutes or less.  In compliance with the Open Meetings Act, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board meeting at the discretion of the Board. 


No public comments.


NEW BUSINESS:

Review Quote from Walsten Construction

The board reviewed the quote from Walsten Construction to complete the work at the new building. Because the quote is over $20,000, the library would have to advertise to take closed bids. After some discussion, we will see about some additional volunteer work to reduce the price. Lill is to talk with various banks about loans.


Next regular meeting is February 7 at 6:00pm.  Rich Lawson moved to close the meeting and Mark Trego seconded. Meeting closed at 6:40pm.


Viola Public Library District

1705 14th St. Viola, IL 61486

Regular Meeting

November 1, 2017


Meeting called to order at 6:00 pm.


Present:         Sandy Cook, President                    Rich Lawson, Vice President (arrived late)   

                     Mindi Schultz, Treasurer                  Linda Engels, Secretary                  

Barb Harrison                                Mark Trego

Annette Essary                              Lill Batson, Director


 Public Comment:  Members of the public are invited to speak to the Board of Trustees.  Please identify yourself when called upon.  Comments are to be limited to three (3) minutes or less.  In compliance with the Open Meetings Act, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board meeting at the discretion of the Board. 


No public comments.


Treasurer?s Report:

Mindi Schultz presented the treasurer?s report. Annette Essary moved to accept the report as presented with Mark Trego seconding. Motion passed.


Secretary?s Report:

The secretary?s report was reviewed. Mindi Schultz made a motion to accept the secretary?s report. Annette Essary seconded. Motion passed.


Director?s Report:

Lill reported that the library numbers are good including interlibrary loan requests from other libraries wanting our materials. She reported that there was good attendance for the adult crafts and the library may do some next year for the adults.


OLD BUSINESS:

Trustees, Village of Viola Board

Lill was unsure if the Village trustees were going to attend the meeting. None showed up.


Selling Library Building, TIF Loan, Bank Loan

The board discussed various options on selling the building, getting TIF loan versus a bank loan. This was tabled to a future meeting.


New Business:

Per Capita ? Review Chapter 12

Lill Reviewed Chapter 12 on safety in the library with the board members. The library is doing what they can on the list. She will work on a checklist to present at a future meeting.


Barb Harrison made a motion to close the meeting with Mindi Schultz seconding. Meeting closed at 6:26 pm.


Meeting called to order at 6:39pm. Roll call: Sandy Cook, Mark Trego, Linda Engels, Mindi Schultz, Annette Essary, Barb Harrison, Lill Batson, Rich Lawson were present.


Mindi Schultz moved to table setting a building price. Rich Lawson seconded. Motion passed.


Mindi Schultz moved to approve Christmas bonuses and to wait on employee raises as discussed in closed meeting. Seconded by Rich Lawson. Motion passed.


Meeting adjourned at 6:40pm. Next regular meeting February 7, 2018.


Viola Public Library District

1705 14th St. Viola, IL 61486

Regular Meeting

October 4, 2017

Meeting called to order at 6:03 pm.


Present:         Sandy Cook, President                    Rich Lawson, Vice President            

                     Mindi Schultz, Treasurer                  Linda Engels, Secretary                  

Barb Harrison                                Mark Trego

Lill Batson, Director


Absent:          Annette Essary


Visitors:         Connie Lindsay, Viola Village Board   Mike Lester, Viola Village Board

                    Viola Masonic Lodge 577 members:

                    Michael Noyd, Master                      Bob Millikan, Senior Warden

                    Mike Zwicker, Sr., Junior Warden      Bill McMeekan, Treasurer

                    David Shields, Secretary                  Leroy Carlson, Junior Deacon

Wayne Matter


Public Comment: Members of the public are invited to speak to the Board of Trustees.  Please identify yourself when called upon.  Comments are to be limited to three (3) minutes or less.  In compliance with the Open Meetings Act, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board meeting at the discretion of the Board. 


No public comments.


Treasurer?s Report:

Mindi Schultz presented the treasurer?s report. Lill pointed out that the second tax payment was received and deposited 9/22/17. Rich Lawson moved to accept the report as presented with Mark Trego seconding. Motion passed.


Secretary?s Report:

The secretary?s report was reviewed. Mindi Schultz made a motion to accept the secretary?s report. Barb Harrison seconded. Motion passed.


Director?s Report:

Lill reported that the library numbers are good including interlibrary loan requests from other libraries wanting our materials. She pointed out the number of items circulated for the month of September was again over 2,000. She reminded board members about the upcoming adult crafts in October and November. She showed an example of the first craft, a picture frame decorated with Christmas ornaments to use as a wreath. The first craft is October 18, the second is November 1, and the last is November 15.


OLD BUSINESS:

Selling Library Building

Connie Lindsay and Mike Lester addressed the board regarding the Villages interest in purchasing the building to either add on to the current Community Center, use as overflow for scheduling when more than one person wants to use the Community Center at the same time, or as a way of controlling who would purchase the building. Mrs. Lindsay brought up the possibility of the library applying for a TIF loan, which Lill had spoken to Mike Lester about. Mike needs to get hold of Steve Kline from the state TIF office to set up a meeting with the library. Lill stated she would hopefully have information for the board to review at the November meeting.


New Business:

Viola Masonic Lodge 577 Presentation to Library

Members of Viola Masonic Lodge 577 presented a check for $1,000.00 to the library for the new building renovation fund. President Sandy Cook accepted the check on behalf of the library.


Tax Levy ? Final Action

Lill presented the ordinance to approve the Tax Levy for FY18. Mindi Schultz moved to approve the ordinance with Barb Harrison seconding. Motion passed.


Annual Report ? Final Action

Lill presented the annual report for FY17. After review, Rich Lawson moved to accept the annual report with Mark Trego seconding. Motion passed.


Library Closings

Lill requested the library close at noon on November 22 for Thanksgiving and to close Saturday morning December 2 for the Children?s Christmas Store. After discussion, Mindi Schultz moved to close the dates requested with Mark Trego seconding. Motion passed.


Mindi Schultz moved to adjourn the meeting. Mark Trego seconded. Meeting adjourned at 6:56pm. Next regular meeting is November 1 at 6:00 pm.


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