Viola Public Library District

Subtitle

Library Board of Trustees

Board members are elected for four year terms.  The current trustees and their term lengths are:

 

 TRUSTEE EMAIL ADDRESS TERM LENGTH
 Sandra Cook, President [email protected] June, 2019
 Rich Lawson, Vice President     [email protected] June, 2021
 Mindi Schultz, Treasurer [email protected] June, 2019
 Linda Engels, Secretary [email protected] June, 2019
 Barbara E. Harrison [email protected]  June, 2021
 Annette Essary [email protected] June, 2021
 Mark Trego [email protected] June, 2021

 

                       Schedule of Board Meetings

Board meetings are the first Wednesday of the month at the library

February 6, 2019 6:00 pm

March 6, 2019 at 6:00 pm

April 3, 2019 at 6:00 pm

May 1, 2019 at 6:00 pm 

June 5, 2019 at 6:00 pm

August 7, 2019 at 6:00 pm

September 4, 2019 at 6:00 pm

October 2, 2019 at 6:00 pm

November 6, 2019 at 6:00 pm

 

 

 

Board of Trustees Regular & Special Meeting Agenda(s)


VIOLA PUBLIC LIBRARY DISTRICT

1705 14TH ST.     VIOLA, IL 61486


Regular Meeting

June 5, 2019

6:00 PM

AGENDA


I. CALL MEETING TO ORDER


II. ROLL CALL


III. PUBLIC COMMENT - Members of the public are invited to speak to the Board of Trustees.  Please identify yourself when called upon.  Comments are to be limited to three (3) minutes or less.  In compliance with the Open Meetings Act, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board meeting at the discretion of the Board.


IV. OLD BUSINESS

     A.  Building - Carpet Squares; Zimmerman Update


V.  NEW BUSINESS

     A.  Non-Resident Library Cards - Final Action


VI.  NEXT REGULAR MEETING  -   August 7, 2019 at 6:00 pm



Board Meeting Minutes

Viola Public Library District

1705 14th St. Viola, IL 61486

Regular Meeting

November 7, 2018


Meeting called to order at 6:02 pm.

Present:         Sandy Cook, President                    Rich Lawson, Vice President (arrived late)   

Mindi Schultz, Treasurer                 

Barb Harrison                                Mark Trego

Annette Essary                              Lill Batson, Director

Absent:          Linda Engels

Special Guest: Roger Birkhead

Public Comment:

Treasurer’s Report:

Mindi Schultz presented the treasurer’s report. Annette Essary moved to accept the report as presented with Mark Trego seconding. Motion passed.

Secretary’s Report:

The secretary’s report was reviewed. Mindi Schultz made a motion to accept the secretary’s report. Annette Essary seconded. Motion passed.

Director’s Report:

Lill reported that the library numbers are good including interlibrary loan requests from other libraries wanting our materials. She reported that there are now 4 Little Free Libraries in Viola. The library donates books to three of them, which are stamped “Donated by Viola Public Library District.” Lill announced that the Christmas store is December 8 at the Viola Methodist Church. The library’s Friends group/RNA chapter adopted residents from the nursing home and Brookstone in Aledo.

OLD BUSINESS:

Memorial at Library

Roger Birkhead presented more information on the proposed memorial. Mindi Schultz moved to table the discussion until the building is done so we can look at spacing/location. Barb Harrison seconded. Motion passed.

Update on Building, TIF Loan, Bank Loan

Chris Walsten has been working on the building. Lill informed the board she attended the Village board meeting November 5 at their request to answer questions on TIF. She did not get any further information on a possible TIF grant.

After some discussion, the board agreed to negotiate the sale of the current building to the Village of Viola. Terms would be 10% down and the lump sum due at the time of the Village taking possession. Possession would not be turned over until we have moved to the new library. It was decided that Annette and Lill will meet with representatives from the Village board. Barb Harrison moved to negotiate the sale of the building with the terms set by the board. Mindi Schultz seconded. Motion passed. Lill will contact Kirk Doonan to get the negotiations started.

New Business:

Library Closings – Final Action

Lill requested the library to close November 21 at 2pm for Thanksgiving; December 8 for the Christmas Store; December 15 because of the Christmas walk. Mindi Schultz made a motion to close on those dates with Barb Harrison seconding. Motion passed.

2019 Board Meetings Calendar – Final Action

Lill passed out copies of the proposed meeting dates for 2019. After review, Annette Essary moved to accept the schedule. Barb Harrison seconded. Motion passed.

Closed Meeting (Problem Patron, Christmas Bonuses, Raises) – Final Action

Regular board meeting closed at 6:40 pm.

Regular board meeting reconvened at 7:00 pm.

Present:         Sandy Cook, President                    Rich Lawson, Vice President (arrived late)   

Mindi Schultz, Treasurer                 

Barb Harrison                                Mark Trego

Annette Essary                              Lill Batson, Director

Absent:          Linda Engels

The board agreed to ban the problem patron.

Mindi Schultz moved to keep the closed meeting minutes closed with Barb Harrison seconding. Motion passed.

Mark Trego moved to give Christmas bonuses as discussed in closed meeting. Barb Harrison seconded. Motion passed.

Annette Essary moved to award raises effective January 1, 2019 as discussed in closed meeting. Mindi Schultz seconded. Motion passed.

Annette Essary made a motion to close the meeting with Mindi Schultz seconding. Meeting adjourned at 7:20 pm. Next regular meeting February 6, 2019 at 6:00 pm.


Viola Public Library District

1705 14th St. Viola, IL 61486

Regular Meeting

May 2, 2018 

Meeting called to order at 6:00 pm.

Present:         Sandy Cook, President                   

Barb Harrison                                Mark Trego

Annette Essary                              Lill Batson, Director 


Absent:         Rich Lawson           Mindi Schultz          Linda Engels

Public Comment:  Members of the public are invited to speak to the Board of Trustees.  Please identify yourself when called upon.  Comments are to be limited to three (3) minutes or less.  In compliance with the Open Meetings Act, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board meeting at the discretion of the Board.

Treasurer?s Report:

Lill Batson presented the treasurer?s report. Barb Harrison moved to accept the report as presented with Mark Trego seconding. Motion passed.

Secretary?s Report:

The secretary?s report was reviewed. Mark Trego made a motion to accept the secretary?s report. Barb Harrison seconded. Motion passed.

Director?s Report:

Lill reported that the library numbers are good including interlibrary loan requests from other libraries wanting our materials. Lill reported that the Per Capita grant award is larger than previous years at $2,806.00. She also announced the library was awarded the grant for large print books. The library will receive $2,500.00 to buy books. She has already started to order books. In other news, Lill presented the ILA Reporter magazine with an article on solo librarians. Lill participated in the survey to answer questions from when she worked solo in the library and was quoted in the article.

OLD BUSINESS:

 

New Business:

Prevailing Wage Ordinance ? Final Action

Barb Harrison moved to pass the prevailing wage ordinance with Annette Essary seconding. Motion passed.


Non-Resident Library Card Fee ? Final Action

After some discussion, Barb Harrison moved to approve the non-resident library card fee at $58.00 effective July 1, 2018. Mark Trego seconded. Motion passed.


Closed Meeting ? Review Minutes, Director?s Contract & Raise ? Final Action

Annette Essary moved to close the meeting with Mark Trego seconding. Motion passed. Meeting closed at 6:13 pm.

President Sandy Cook called the meeting back to order at 6:21 pm. Sandy Cook, Mark Trego, Annette Essary, Barb Harrison, and Lill Batson were in attendance with Mindi Schultz, Linda Engels, and Rich Lawson absent.

Barb Harrison moved to keep the closed minutes closed with Annette Essary seconding. Motion passed.

Barb Harrison moved to renew Lill Batson?s contract with Mark Trego seconding. Motion passed.

Annette Essary moved to table a raise for Lill until there is a full board in attendance. Mark Trego seconded. Motion passed.

Barb Harrison made a motion to adjourn the meeting with Annette Essary seconding. Meeting adjourned at 6:23 pm. Next regular meeting is June 6, 2018 at 6pm.



Viola Public Library District

1705 14th St. Viola, IL 61486

Regular Meeting

April 4, 2018


Meeting called to order at 6:00 pm.

 

Present: Sandy Cook, President Rich Lawson, Vice President

Mindi Schultz, Treasurer Linda Engels, Secretary

Barb Harrison Mark Trego

Annette Essary Lill Batson, Director



PUBLIC COMMENT:  Members of the public are invited to speak to the Board of Trustees.  Please identify yourself when called upon.  Comments are to be limited to three (3) minutes or less.  In compliance with the Open Meetings Act, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board meeting at the discretion of the Board.

TREASURER?S REPORT:

Mindi Schultz presented the treasurer?s report. Rich Lawson moved to accept the report as presented with Annette Essary seconding. Motion passed.

SECRETARY?S REPORT: 

The secretary?s report was reviewed. Mindi Schultz made a motion to accept the secretary?s report. Barb Harrison seconded. Motion passed.

DIRECTOR?S REPORT:

Lill reported that the library numbers are good including interlibrary loan requests from other libraries wanting our materials. She passed around a Thank You from Cheri Bustos for her visit to the library. Lill reported that we have not heard yet about matching funds from Royal Neighbors from the trivia fundraiser. She also reported that six people attended the Heart Healthy informational meeting at the Community Center. Everyone thought it was well done. We may do one on heart healthy cooking.

OLD BUSINESS: 

BUILDING QUOTES ? WINDOWS, DOORS, FLOORING, ETC.

Lill informed the board that Attorney Phil Lenzini explained to her how to do the bids for the remaining work at the new library. Instead of using one general contractor who would have to subcontract some of the work, he informed her to get quotes from a window installer, door company, flooring installer, etc. That way if there are problems, it is one point of contact. Mr. Lenzini also recommended that whatever contract is signed for work include a statement, signed by both parties, that the contractor has been informed of prevailing wage.

The bids for the windows are from Suburban Construction and Renewal by Anderson. Both bids were similar. After reviewing them, Rich Lawson moved to accept the bid from Renewal by Anderson for the windows with Mindi Schultz seconding. Motion passed.

The only bid Lill could get for the doors (south door and kitchen door) were from Renewal by Anderson. After some discussion, Rich Lawson moved to accept their bid with Mindi Schultz seconding. Motion passed.

Lill received three quotes for flooring. All were similar materials and each required the library to remove the old carpeting. After review and discussion, Annette Essary moved to accept the quote from Jeff Viernow with Mindi Schultz seconding. Motion passed.

NEW BUSINESS:

RAISES

Lill brought up giving Joyce Johnson a raise since none was given in 2017. After discussion, Annette Essary moved to give a $0.50/hour raise effective immediately with Mark Trego seconding. Motion passed.

Rich Lawson made a motion to close the meeting with Mindi Schultz seconding. Meeting adjourned at 6:48 pm. Next regular meeting is May 2, 2018 at 6pm.


Viola Public Library District

1705 14th St. Viola, IL 61486

Regular Meeting

March 7, 2018


Meeting called to order at 6:00 pm.

 Present: Sandy Cook, President

Mindi Schultz, Treasurer Linda Engels, Secretary

Barb Harrison Mark Trego

Annette Essary Lill Batson, Director


Absent: Rich Lawson

PUBLIC COMMENT:  Members of the public are invited to speak to the Board of Trustees.  Please identify yourself when called upon.  Comments are to be limited to three (3) minutes or less.  In compliance with the Open Meetings Act, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board meeting at the discretion of the Board.

TREASURER?S REPORT:

Mindi Schultz presented the treasurer?s report. Annette Essary moved to accept the report as presented with Barb Harrison seconding. Motion passed.

SECRETARY?S REPORT: 

The secretary?s report was reviewed. Mindi Schultz made a motion to accept the secretary?s report. Mark Trego seconded. Motion passed.

DIRECTOR?S REPORT:

Lill reported that the library numbers are good including interlibrary loan requests from other libraries wanting our materials. Trivia went well with 12 teams and raised $2,252.00. We have to wait until the second quarter to see if Royal Neighbors will match $1,000.00 of it. Annette has agreed to emcee next years? trivia for Lill. Lill reported that US Representative Cheri Bustos visited the library and donated 50 books. Most of the books are young adult fiction with some junior fiction and some large print books for adults. Lill talked about a grant offering from the State Library called ?Back to Books.? She wants to write the grant for large print books and partner with the Presbyterian Church Adult DayCare to share the books with their members. The grant is due 3/30/18. She also announced that Elaine Peterson donated money to the library from her husband?s memorial.

OLD BUSINESS: 

BUILDING QUOTES ? SEALED BIDS

Lill discussed seeking help with sealed bids from either Karl Bredburg or Phil Lenzini. She does not know how to write up the ad or the bid packets. After some discussion, Mindi Schultz moved to find out what both attorneys would charge to assist the library and then go from there. Mark Trego seconded. Motion passed.

NEW BUSINESS:

None


Linda Engels made a motion to close the meeting with Annette Essary seconding. Meeting adjourned at 6:25 pm. Next regular meeting is April 4, 2018 at 6pm.



Viola Public Library District

1705 14th St. Viola, IL 61486

Special Meeting

January 9, 2018


Meeting called to order at 6:05 pm.


Present:         Sandy Cook, President                    Rich Lawson, Vice President

                     Mindi Schultz, Treasurer                  Annette Essary

Barb Harrison                                Mark Trego

Lill Batson, Director


Absent: Linda Engels


Public Comment: Members of the public are invited to speak to the Board of Trustees.  Please identify yourself when called upon.  Comments are to be limited to three (3) minutes or less.  In compliance with the Open Meetings Act, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board meeting at the discretion of the Board. 


No public comments.


NEW BUSINESS:

Review Quote from Walsten Construction

The board reviewed the quote from Walsten Construction to complete the work at the new building. Because the quote is over $20,000, the library would have to advertise to take closed bids. After some discussion, we will see about some additional volunteer work to reduce the price. Lill is to talk with various banks about loans.


Next regular meeting is February 7 at 6:00pm.  Rich Lawson moved to close the meeting and Mark Trego seconded. Meeting closed at 6:40pm.


Viola Public Library District

1705 14th St. Viola, IL 61486

Regular Meeting

November 1, 2017


Meeting called to order at 6:00 pm.


Present:         Sandy Cook, President                    Rich Lawson, Vice President (arrived late)   

                     Mindi Schultz, Treasurer                  Linda Engels, Secretary                  

Barb Harrison                                Mark Trego

Annette Essary                              Lill Batson, Director


 Public Comment:  Members of the public are invited to speak to the Board of Trustees.  Please identify yourself when called upon.  Comments are to be limited to three (3) minutes or less.  In compliance with the Open Meetings Act, actions may not be taken on items not already on the agenda, but action may be deferred to a later Board meeting at the discretion of the Board. 


No public comments.


Treasurer?s Report:

Mindi Schultz presented the treasurer?s report. Annette Essary moved to accept the report as presented with Mark Trego seconding. Motion passed.


Secretary?s Report:

The secretary?s report was reviewed. Mindi Schultz made a motion to accept the secretary?s report. Annette Essary seconded. Motion passed.


Director?s Report:

Lill reported that the library numbers are good including interlibrary loan requests from other libraries wanting our materials. She reported that there was good attendance for the adult crafts and the library may do some next year for the adults.


OLD BUSINESS:

Trustees, Village of Viola Board

Lill was unsure if the Village trustees were going to attend the meeting. None showed up.


Selling Library Building, TIF Loan, Bank Loan

The board discussed various options on selling the building, getting TIF loan versus a bank loan. This was tabled to a future meeting.


New Business:

Per Capita ? Review Chapter 12

Lill Reviewed Chapter 12 on safety in the library with the board members. The library is doing what they can on the list. She will work on a checklist to present at a future meeting.


Barb Harrison made a motion to close the meeting with Mindi Schultz seconding. Meeting closed at 6:26 pm.


Meeting called to order at 6:39pm. Roll call: Sandy Cook, Mark Trego, Linda Engels, Mindi Schultz, Annette Essary, Barb Harrison, Lill Batson, Rich Lawson were present.


Mindi Schultz moved to table setting a building price. Rich Lawson seconded. Motion passed.


Mindi Schultz moved to approve Christmas bonuses and to wait on employee raises as discussed in closed meeting. Seconded by Rich Lawson. Motion passed.


Meeting adjourned at 6:40pm. Next regular meeting February 7, 2018.


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